Getting Organized in the Computer Age
A database is a collection of information, a sort of electronic
filing system. Database software provides a way to enter the
information, or data, organize it and view it when needed.
Databases are effective programs for organizing and manipulating
large amounts of data.
Databases are normally organized into fields, records and files.
A field is a single piece of data, a record is a set of fields,
and a file is a set of records. For example, if you were to
create a database of the names and addresses of everyone who
lives on your street, your last name would be a field. Taken
together, your name and address fields would be a record. The
collection of the records of all the people on the street would
be a file.
Large databases contain quite a bit of data and it would be too
difficult to search through each record for the one you seek.
Database software allows users to run a search or query to
select records. Users simply type in the data they wish to see,
and the database returns the records containing that data.
Database software also allows users to manipulate the
information by sorting it. Say in the above example you wish to
see a list of everyone in the neighborhood in alphabetical
order. You could accomplish this through a sort. Another day you
might want to see the same data listed in order of house
numbers. You could sort the database information in this way as
well.
Reports can be created in database software to view data in easy
to read formats. You can choose to have all the fields included
in the report, or just a few.
There are many wonderful database software programs available.
Here are a few of the top products.
Alpha Five Version 6 Database Software
The Alpha Five Version 6 is an award winning database software
created by Alpha Software, a company that has been developing
database solutions for over 20 years. The Alpha Five Version 6
allows users to make web databases without having to write code.
IT professionals are able to produce databases quicker,
resulting in lower costs. People who couldn’t make databases
before because they did not know how to write code can now
produce professional looking databases.
Filemaker Pro 8 Database Software
Filemaker’s newest offering, Filemaker Pro 8, comes in two
versions – a standard version for new users, and Filemaker Pro 8
Advanced for professional developers. The standard version now
allows users to find records with identical data in a certain
field by using the Find Matching Records command. The newest
version contains commands that allow users export information to
Excel and to save files as pdf. The spell check function is also
improved, with mispelled words being underlined.
Microsoft Access Database Software
Microsoft Access is simple, easy to use database software. Both
professionals and new database designers can use it. One benefit
of Access is that it is integrated well with other Microsoft
products, such as Windows. Access is easy to use with small
databases but can be more difficult when used for larger
databases.
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